Assessment Regulations

NOTE: The assignment of credit points to courses and programmes is currently under review.

1. Grading System: Performance in a course shall be acknowledged by the awarding of a specific letter grade as follows:

Pass Grades Other Pass Indicators
A+ Pass with High Distinction R Restricted Pass
A Pass with Distinction Comp Compassionate Pass
B+ Pass with Credit Comp Compassionate Pass
B Pass with Credit Pas Pass or Competent
C+ Pass M Marginal
C Pass S Satisfactory

Fail Grades

D Work below the standard required for a pass.

E Very weak performance or failure to complete to the satisfaction of the examiner such as practical, field or such other prescribed work.

X The letter ‘X’ when used together with a fail grade for a course indicates that a candidate did not sit for the final examination in that course.

DP This is awarded for dishonest practice.

U Unsatisfactory

Fail Not Competent

Pending Results

I Incomplete Results

IP In progress

2. Candidates are awarded an Aegrotat Pass or Compassionate Pass if they satisfy the conditions prescribed in clause 15 of these Regulations.

3. Candidates are awarded a Restricted Pass if they satisfy the conditions prescribed in clause 16 of these Regulations.

4. The grade of ‘I’ is awarded where a student is given an extension of time by the Senate to complete any work on which assessment for the course is based. Any extension of time may only be up to the last day of lectures of the following semester. The grade of ‘I’ shall be replaced by an appropriate grade based on the work submitted by the student at the end of the extended period.

5. Allocations of Marks between Coursework and Final Examination: The award of a grade shall take into account performance in coursework and examination. The course examination and the work assessed during the semester shall each constitute not less than 40% and not more than 60% of the allocation of marks upon which the final grade is based. Variations in these ratios shall be permitted by the Senate.

6. Minimum Requirements for Courses

(a) Unless a course is specifically exempted, students shall be required to attain a specified minimum standard of performance and participation, which shall be communicated to each student at the beginning of each course, in the continuous assessment and/or at the end of semester examination.

(b) A student who fails to attain the specified minimum standard of performance and participation mentioned in Clause 6(a) shall be awarded a fail grade notwithstanding the fact that that student may have scored a total mark for the continuous assessment and course examination which is equal to or greater than the pass mark.

(c) A student who fails to attain the specified minimum standard of performance and participation mentioned in clause 6(a) shall not be considered for a Restricted Pass under clause 16 of these Regulations.

7. Students to be informed of their coursework marks: Total and itemized continuous assessment marks should be given at the end of the semester after the end of lectures and before the beginning of the end of semester examinations so that students can check that the marks for each item have been correctly included and that the lecturer has calculated correctly the total mark.

8. Moderation of Examination Papers: The Head of Department shall ensure that every examination paper prepared by each lecturer of the department is moderated by the department’s external moderator for coverage and standards before the paper is sent to the Registrar’s office. The external moderator of the department shall also be the external advisor to the department..

9. Confirmation of Grades

(a) Double marking of borderline cases: The following procedures, which must be completed before the School Board of Studies, must be followed in the case of students who have failed a course by not more than two marks (borderline cases).

(i) The lecturer of the course (initial marker) is required to review all borderline cases;

(ii) If, as a result of the review by the initial marker, the student’s grade has not changed to a pass grade the Head of Department shall appoint another lecturer (appointed reviewer) from within the same department to review the same cases.

(b) If, as a result of the review by the appointed reviewer, the student’s grade has changed, the appointed reviewer shall confer with the initial marker before the Head of Department approves the change in the marks.

(c) In a case where the Head of Department is the initial marker, the next most senior person in the Department will approve the final mark.

10. School Board of Studies will consider the following:

(a) end of semester results (coursework, cut off points, distribution, grades, etc.) and the award of appropriate grades, including the reconsideration of course grades, for all credit courses,

(b) the award of aegrotat and compassionate passes in accordance with clause 15 (relating to cases where the coursework of a student is equal to or more than a B grade), and,

(c) applications for special examinations in accordance with clause 15 below.

11. The Senate shall:

(a) consider recommendations from the School Board of Studies for the award of a Restricted Pass,

(b) consider recommendations from the School Board of Studies for the award of aegrotat and compassionate passes, and for special examinations in accordance with Clause 15 of these Regulations (relating to cases where candidates’ course mark grades are below ‘B’ grade),

(c) confirm the grades

(d) award Degrees, Diplomas and Certificates to students completing the requirements specified for their programmes.

12. Notification of Students’ Results: Official notification of the grades and results as confirmed by the Senate shall be sent by mail to each candidate by the Registrar.

13. Reconsideration of Course Grades: Students for any course may have their grades for the course reconsidered.

(a) Reconsideration of grades is done normally by a Lecturer other than the original marker. Where this is not practicable, reconsideration of a course grade shall be done by the Head of the relevant Department.

(b) Applications for reconsideration of a course grade should be made on the prescribed form by the student to the Registrar within four weeks of the date of official notification of the particular course result.

(c) Applications for reconsideration of course grades must be accompanied by the prescribed fee of $55 per course. The fee for reconsideration of a course grade shall be returned to the candidate if, as a result of the reconsideration, the grade for the course is raised.

(d) Reconsideration of course grades shall comprise:

(i) a careful check that each examination question and part-question was read by the examiner and given an appropriate mark,

(ii) a careful remarking of each examination question and part-question,

(iii) a careful check that the total examination mark has been accurately transposed within the proportions (% coursework vs. % final examination) previously established by the examiner,

(iv) a careful computation of the marks awarded for all coursework, and

(v) a careful check that the coursework mark has been accurately transposed within the proportions previously established by the examiner.

14. Final Exam Script: A student may have access to a photocopy of his/her final exam script(s) upon application on the prescribed form and upon the payment of an administration fee of $50 per course if the application is made within 3 weeks of the release of final exam results, and of $100 per course for any later application. No access to exam scripts shall be permitted after 3 (three) months of the release of grades for any course.

15. Applications for Aegrotat Pass, Compassionate Pass or Special Examination:

15.1 Candidates who are prevented from sitting the final examination through no fault of their own, or who consider that their performance in the final examination will be seriously impaired, may apply to the Registrar for consideration for the award of an aegrotat pass, compassionate pass, or to sit a special examination.

15.2 Applications for an aegrotat pass, compassionate pass and special examinations should be made on the prescribed form, as soon as possible and normally prior to the examination or examinations being held. The applications shall be supported by such evidence as the Registrar shall require.

15.3 Application for Aegrotat Pass

(a) Candidates who are prevented by illness or injury from presenting themselves at the final examination, or, who consider that their performance in the examination will be seriously impaired by illness or injury, may apply (in accordance with 15.1 and 15.2 above) to the Registrar for consideration for the award of an aegrotat pass.

(b) An aegrotat pass is given with the approval of the School Board of Studies under the conditions

(i) that normally prior to the examination, the candidate furnishes to the Registrar a certificate (on the prescribed form) from a medical practitioner approved by the University, stating that the medical practitioner examined the candidate on a certain date, that in the medical practitioner’s opinion the candidate was unable through illness or injury to sit for the examination and that the candidate’s performance in the examination was likely to have been seriously impaired by illness or injury, and specify the nature of the illness or injury in sufficient detail to make it clear that the candidate was not responsible for the said disability, and in a form suitable for submission in cases of doubt to a medical referee;

(ii) that the candidate’s lecturer certifies that the quality of the candidate’s work in the relevant course or courses was in his/her opinion clearly worthy of a pass. ‘Clearly worthy of a pass’ in this context means having achieved in the coursework a mark equivalent to a grade of B or higher;

(iii) that the quality of any work which the candidate has completed in the examination, including work in papers not affected by illness or injury, be taken into account;

(iv) that the medical practitioner referred to above shall normally be a medical officer from the list of medical officers approved by the University.

(c) The Senate shall consider cases where a candidate’s coursework mark is lower than a grade of B (as required in sub-clause 15.3(b)(ii) above) if this is recommended by the School Board of Studies. In considering applications under this regulation it will also be permissible to take into consideration the effect of any illness or injury on the candidate’s performance during the semester.

15.4 Application for Compassionate Pass

(a) Candidates who are prevented from sitting the final examination by exceptional circumstances beyond their control and other than their own illness or injury, or who consider that their performance in the examination will be seriously impaired by the same circumstances, may apply (in accordance with sub-clause 15.1 and 15.2 above) for a compassionate pass.

(b) A compassionate pass is given with the approval of the School Board of Studies or Chair of Senate under similar conditions as those in clause 15.3(b)(ii) – (iii) above.

(c) In considering applications for a compassionate pass, it will be permissible to take into consideration the effect of any exceptional circumstance beyond the control of the candidate other than the candidate’s own illness or injury on the candidate’s performance during the semester.

15.5 Application for Special Examination

(a) Candidates may sit a special examination under the following conditions:

(i) They may apply to sit a special examination rather than be considered for the award of an aegrotat or a compassionate pass, subject to compliance with the same conditions as those in clause 15.3(b)(i) above, or if the School Board of Studies, on the recommendation of the coordinator or lecturer of the course concerned, requires the candidate to sit such an examination notwithstanding the fact that the candidate may be eligible for the award of an aegrotat pass or compassionate pass.

(ii) Where a special examination is approved for a course, the coordinator or lecturer of the course shall set a new examination paper ensuring that the questions and problems in the new examination paper are different from those used in the scheduled final examination, and follow the procedure for moderation of examination papers prescribed in Regulation 8 of the Assessment Regulations.

(iii) Where a candidate sits a special examination under the provision of (i) above, that candidate cannot be subsequently considered for an aegrotat or a compassionate pass in that course in that semester.

(iv) Where a candidate sits a special examination upon application for such an examination under the provision of clause (i) above, an examination fee of $50 per examination shall be paid by the candidate before the examination can be arranged.

(v) There is no examination fee if the candidate sits a special examination on the recommendation of the School Board of Studies.

(vi) The final assessment of students sitting a special examination will be based on both course work and examination and will be graded.

(vii) If a student is permitted to sit a special examination, the School Boards of Studies shall decide when the examination is to be held.

(viii) Only in special circumstances will students who have passed the course work be allowed to re-sit the examination when the course is offered next.

16. Restricted Pass: A restricted pass may, on the recommendation of an examiner or by the School Board of Studies, be awarded:

(a) to a potentially graduating student who has passed, in his/her final year, all but one of the prescribed courses.

(b) where it is recommended, a restricted pass:

(i) shall be awarded to a student only if the total marks for that course are five marks or less than the pass mark,

(ii) shall not normally be awarded in retrospect,

(iii) A restricted pass awarded in any course shall not normally permit a student to enrol in any course for which that course is a prerequisite.

(iv) A restricted pass awarded in any course shall not normally permit a student to be awarded a cross credit for that course.

(v) A candidate granted a restricted pass may re-enrol in the same course in an attempt to obtain a higher grade. In such a case, the latter grade supersedes the restricted pass previously awarded, and the candidate will be eligible for another restricted pass in some other course at some future time.

CROSS-CREDIT REGULATIONS

The University considers applications for cross-credits of courses done at other tertiary institutions.

1. Criteria for the Award of Cross-Credits: The following criteria shall govern the award of cross-credits:

(a) Where the examinations passed or credits gained elsewhere or at the University for another programme, substantially correspond with, or are equivalent to, courses in a programme of study for which the candidate is enrolled at The University of Fiji, specified cross-credits may be awarded.

(b) Where examinations passed or credits gained elsewhere or for another programme of study at the University do not correspond with, but are relevant to, courses in a programme of study for which a candidate is registered at The University of Fiji, a limited number of unspecified cross-credits may be awarded depending on the structure of the programme of study concerned.

(c) In cross-crediting courses, consideration shall be given to the contents of the courses for which students are applying for cross-credits, and relevance of their intervening experience.

2. Approval of Cross-Credits: The award of specified or unspecified cross-credits shall be made by:

(a) The Registrar, where necessary in consultation with appropriate Departments, up to the limit in clause 3(a) below.

(b) The Senate in exceptional cases where it is deemed necessary to exceed the limit in clause 3(a) below.

3. Restrictions on Number of Cross-Credits: The following restrictions shall apply in the awarding of cross-credits:

(a) Normally only up to 50% of the courses in the new programme may be derived from cross-credits

(b) Courses may be cross-credited once only.

4. Applications: Students applying for cross-credits of courses undertaken elsewhere are required to provide all necessary information relating to the course that may be required for processing of their applications.

5. Appeals: Students may appeal against the outcome of their applications provided that an appeal shall be lodged in writing, addressed to the Registrar, together with the receipt from payment of $40 per appeal. The appeal shall be received by the Registrar no later than four weeks after the result of the application about which the appeal is made has been sent to the applicant. The appeal shall be considered by the Chairman of the Senate, whose decision shall be final.

6. Notwithstanding the provisions for cross-crediting courses to the specific programme, the Senate shall review from time to time the standards and levels of cross-creditable courses in these programmes.

7. Cross-Credits from Other Qualifications: The Senate has approved the following cross-credits:

TPAF / TAFE Courses

NOTE: The assignment of credit points to courses and programmes is currently under review.

(a) Candidates having obtained an Advanced Diploma in Accounting enrolling in the BCom (Accounting) programme shall be eligible for the following cross-credits:

COURSE CREDIT POINTS
ACC101 Accounting 1 3
ACC102 Accounting 2 3
ACC103 Introduction to Commercial Law 3
ACC201 Management Accounting 4
ACC203 Corporate Accounting 4
ACC208 Business Finance 4
Accounting Cross Credits 21
One ITC course 3
LLC101 English for Academic Purposes 3
UUU100 Social Research 3
MGT101 Fundamentals of Management 3
1 unspecified elective 3
1 unspecified elective 4
Other Cross Credits 19
Total Cross Credits for the Advanced Diploma of Accounting 40 Credit Points
Required Credits for a Bachelors Degree at UniFiji 80 Credit Points

(b) Candidates having obtained an Advanced Diploma of Business Marketing enrolling in the BCom (Management) programme at The University of Fiji will be eligible for the following Cross Credits:

COURSE CREDIT POINTS
MGT101 Fundamentals of Management
MGT206 Marketing Principles and Strategies
Management Cross Credits 7
One ITC course 3
LLC101 English for Academic Purposes 3
UUU100 Social Research 3
Total Cross Credits for the Advanced Diploma of Business Marketing 16 Credit Points
Required Credits for a Bachelors Degree at UniFiji 80 Credit Points

8. Completion of Programme Outside the University: Students who leave the University to reside in a country outside Fiji, and who wish to complete any programme or qualification of the University may, with the prior approval of the Senate, take appropriate examinations at another institution, approved for the purpose by the Senate, and may be granted credit for passes in any such examination(s) for the purpose of their completing a University of Fiji programme of qualification.

UNSATISFACTORY PROGRESS REGULATIONS

1. Satisfactory Progress is defined as the achievement of a Cumulative Grade Point Average (CGPA) of 2.0 or better in courses attempted since admission to the University, or since re-admission to the University following first suspension, or subsequent suspension, under these regulations.

2. Cumulative Grade Point Average (CGPA): The CGPA is the sum of the product of the credit point and the grade point of each course, divided by the sum of the credit points of all courses attempted.

3. Semester Grade Point Average (SGPA). The SGPA is the sum of the product of the credit point and the grade point of each course, divided by the sum of the credit points of all courses attempted in a semester.

4. Subject Grade Point Average (‘Name’ GPA). The subject GPA is the sum of all grade points achieved in a particular subject divided by the number of courses attempted in that subject.

5. In the event that a student repeats a course for whatever reasons, only the higher grade point achieved shall be included in the calculation of the CGPA.

6. Notwithstanding clause 5 above, grade points in the repeated courses (regardless of whether they may be superior, equal or inferior to the previous achievement) shall be included in the calculation of the SGPA.

7. Numerical Equivalence of Letter Grades: The following convention is used for equating letter grades to numeric values for the calculation of students’ GPAs:

A+ 4.5   R 1.5
A 4.0      D 1.0
B+ 3.5    E 0
B 3.0      EX 0
C+ 2.5     I 0
C 2.0
[Note: A compassionate or an aegrotat pass or a cross-credit shall not be included in the calculation of GPA.]

8. Review of Students Making Unsatisfactory Progress: Students shall be initially assessed for satisfactory or unsatisfactory progress after they have attempted at least six courses. Subsequently, students shall be assessed on the basis of their CGPA at the end of each semester.

9. Students who fail to maintain satisfactory progress (as defined in Clause 1 above) but have a CGPA of at least 1.5 but below 2.0, will be put on probation for a semester.

10. Students who fail to maintain satisfactory progress (as defined in Clause 1 above) and have a CGPA of less than 1.5, will be suspended for one semester.

11. Students who on their first probation:

(a) attain a CGPA of 2.0 or better will cease to be on probation,

(b) fail to attain a SGPA of 2.0 or better will be suspended for one semester,

(c) attain a SGPA of 2.0 or better, but have not attained a CGPA of 2.0 or better, will remain on probation for a further semester.

12. Students who on their second probationary semester fail to attain both a semester GPA and a cumulative GPA of 2.0, will be suspended for one semester.

13. Students who do not maintain satisfactory performance (as defined in Clause 1 above) after their first suspension will be suspended for two semesters.

14. Students who, after their re-admission following their second suspension, fail to make satisfactory progress (as defined in Clause 1 above) will be excluded from the University indefinitely.

15. Appeals: Students who are excluded from the University under the Unsatisfactory Progress Regulations may appeal in writing to the Registrar.

(a) Appeals should be lodged within fourteen (14) days of the date of the letter from the University in which they were notified of the decision against which they are appealing, provided that the Vice-Chancellor may, if in his opinion there are exceptional circumstances, direct that the appeal shall be considered notwithstanding that it has been lodged after the fourteen days.

(b) Students appealing shall be entitled to make a submission in writing only, setting out clearly the reasons, with appropriate supporting documents, why they should not be excluded from the University.

(c) The Senate shall consider such appeals and may confirm the suspension or exclusion, or waive it and allow the student to continue with his/her studies under such conditions as the Committee may consider necessary.

(d) The decision of the Senate shall be final.

16. Restriction on Enrolment during Suspension or Expulsion: Students who are suspended or excluded from the University under the Unsatisfactory Progress Regulations shall not, during the period of their suspension or exclusion, be permitted to enroll in credit courses offered by the University.

17. Re-admission: Students who have been suspended under these regulations and who wish to apply for re-admission to the University shall do so in writing to the Registrar at least four weeks before the commencement of a semester.

CONDUCT OF EXAMINATION REGULATIONS

1. Examinations conducted by the University shall be held at the places and times specified in the examination timetables published by the authority of the Senate, provided that no examination shall be held on religious public holidays.

2. Candidates shall display their identification cards (which should have their photographs) on their examination desks in order to allow supervisors to verify their identities when collecting attendance slips.

3. The examinations shall comprise such written, oral and practical examinations as the examiners, with the approval of the Senate, may determine.

4. Candidates shall answer the questions in the presence of a supervisor, who shall be appointed or approved by the Senate in accordance with such detailed instructions as may be furnished by the Senate.

5. No candidate shall communicate with an examiner in regard to an examination except through the Registrar.

6. No candidate may be examined in any subject or part of a subject at any other time than that set down for him/her in the timetable except with the permission of the Vice-Chancellor.

7. No candidate shall be allowed to enter an examination room later than one (1) hour after the beginning of the examination nor leave the examination room until one (1) hour has elapsed from the beginning of the examination or during the last 15 minutes of the examination.

8. Candidates shall be allowed to read their examination papers for a period of not more than ten minutes before the examination commences but may not begin to write their answers until the room supervisor announces that they may do so.

9. No candidate is to bring with her/him into the examination room any written or printed matter except as authorized by the examiner, or where such written or printed material has been authorized for use in an approved open book examination.

10. An open book examination is an end-of-course examination in which candidates are allowed, on the recommendation of the School concerned and with the prior approval of the Senate, to bring into and use in the examination room specified textbooks or other course materials. The approval of the Senate shall be obtained normally before a course which is partly assessed by an open book examination is taught.

11. Unless authorized by the examiners, candidates are not allowed to have in their possession while in an examination venue any written or printed material, any electronic or computing device capable of storing materials, or any device that is capable of transmitting, storing or receiving messages.

12. Candidates who contravene clause 11 above shall have the materials or devices referred to in clause 11 above confiscated by the supervisor for the duration of the examination, and be reported to the Registrar for disciplinary action.

13. No candidate shall communicate with another in the examination room.

14. No candidate shall continue writing an answer after the supervisor has announced the expiration of time. In no circumstances is any time over and above the time allotted to any paper to be allowed to a candidate for reading over his script or making any amendment or addition to his script.

15. The examination scripts shall be transmitted to examiners who, after taking into consideration work done in the course by the candidate during the year, shall report the grade for the course as a whole to the Registrar.

16. The scripts of candidates shall be retained by the examiners who shall keep them in safe custody for a period of twelve months from the last date on which the examinations were held.

RELIEF OF HARDSHIP REGULATIONS

1. The Vice-Chancellor may make such provision as he thinks fit for the relief of hardship in any case where it is shown to his satisfaction:

(a) that any alteration or amendment of a University statute or regulation involving a change in a programme of study or examination requirements has caused hardship to a student, or

(b) that in consequence of misinterpretation of a University statute or regulation relating to any programme of study or examination requirements by an authorized member of the University staff, a student’s course is not in accordance with the regulations governing that course, and hardship would be caused if the student were compelled to comply with the full requirements of the regulations, or

(c) that in consequence of a demonstrated error on the part of the University (such as loss of an examination script or assignment, the receipt of which had been recorded by an employee or agent of the University) hardship has been caused in that a student’s marks do not accurately reflect his or her total academic performance.

2. Students may appeal against any decision of the Vice-Chancellor to the Senate, which may make such provision as it thinks fit.

PLAGIARISM AND DISHONEST PRACTICE

Plagiarism and dishonest practice are serious offences for which offenders shall be penalized.

1. Plagiarism is taking and using another person’s work, writing, invention or other work, as one’s own.

2. Where a course lecturer or coordinator is satisfied that a student has plagiarized he/she shall report the matter in writing to the Head of Department who may warn the student or authorize an appropriate reduction in the marks, or if he/she considers the matter to be serious, refer it to the Chair of the Discipline Committee of the Senate.

3. Dishonest practice covers cheating in examinations, tests or course work. When a candidate is suspected of dishonest practice in connection with an examination or of the breach of a rule dealing with the conduct of an examination, the Supervisor shall immediately report the fact in writing to the Registrar who shall refer the matter to the Chairman of the Discipline Committee of the Senate.

4. Where a student indulges in dishonest practice in course work, the candidate shall be reported by the lecturer or co-ordinator concerned to the Head of Department, who may authorize an appropriate reduction in the marks awarded for course work or refer the matter to the Chairman of the Discipline Committee of the Senate.

5. A student has the right of appeal to the Dean of School against any action taken by the Head of Department.

6. The Candidate shall, before the meeting of the Discipline Committee at which it is proposed to deal with the complaint, be notified by the Registrar, in writing, of the subject matter of the same and the candidate may, if he/she wishes, state in writing his/her answer to the charge. The candidate may elect to appear before the committee at its meeting, and he/she shall so appear, if required to do so by the staff of the University, or by some other person. If the Committee of the Senate finds the charge proved, it may disqualify the candidate from sitting for any examination for such period as it thinks fit and may, if he/she has been credited with a pass in the examination in respect of which the charge arose, cancel such credit.

7. Where the Vice-Chancellor is satisfied that a candidate has not complied with any regulation of the University whether in respect of any examination or any other matter, the Vice-Chancellor shall have power, having given the candidate such opportunity as he/she considers reasonable of remedying his non-compliance with the regulation or regulations, to suspend for such time as he/she may see fit the release to the candidate of the results of any examination, or decline to credit to his/her programme any courses or to impose both these penalties.

8. A candidate may appeal to the Senate against any decision of the Discipline Committee or of the Vice-Chancellor. Any such appeal shall be made in writing and shall be lodged with the Registrar within fourteen (14) days of the date on which the candidate was notified of the decision against which he/she is appealing provided that the Vice-Chancellor may, if in his/her opinion there are exceptional circumstances, direct that an appeal shall be accepted notwithstanding that it has been lodged after the expiry of the said fourteen days. A candidate may elect to appear when the appeal is being heard and he/she shall so appear if required to do so by the Senate. The candidate may, if he/she wishes, whether or not he/she is appealing in person, be represented by a member of the University community, or by some other person.

9. The Senate may allow the appeal or dismiss it. If the appeal is dismissed the Senate may confirm any penalty imposed by the Discipline Committee or the Vice-Chancellor or vary any such penalty, but if the Senate varies any penalty it may not impose any other penalty which the Discipline Committee or the Vice-Chancellor, as the case may be, could not have imposed. The decision of the Senate on the appeal shall be final.